How we collect, use and protect the personal information you share with us. Last updated: September 2026.
Kidbrooke Islamic Centre CIC (company number 16450665) operates Kidbrooke Islamic Centre, based at 8 Pegler Square, Kidbrooke, SE3 9GR. For any privacy question, contact us at Kidbrookeislamiccentre@gmail.com.
When you use a form on this website (contact, registration, enrolment, or a Community Support & Advocacy request), we may collect:
For Community Support & Advocacy requests specifically, we ask you not to send sensitive documents (such as NHS numbers or immigration papers) through the website form. If we need those, we'll request them separately through a controlled method.
We use this information to:
Our lawful basis is your consent (given when you submit a form) and, where applicable, our legitimate interest in running our community programmes and support services responsibly.
Form submissions are handled by a small number of KIC staff and volunteers involved in the relevant programme or service. Community Support & Advocacy requests are intended to be limited to the team members handling advocacy cases. We do not sell or share your information with third parties for marketing purposes.
We use a third-party form service (Web3Forms) to deliver form submissions to us by email. We do not display individual case or enquiry details in analytics or any public dashboard.
We keep information for as long as it's needed to provide the service you've requested and to meet any legal, safeguarding, or record-keeping obligations, after which it is deleted or anonymised.
Under UK data protection law, you have the right to ask what personal information we hold about you, to ask us to correct or delete it, and to withdraw consent at any time. Submitting a form does not mean we have accepted your case, and you can withdraw a request at any point by contacting us.
If you're not satisfied with how we've handled your information, you can complain to the UK Information Commissioner's Office (ICO) at ico.org.uk.
When you register for the KIC Anniversary Celebration we collect:
Why and on what basis. We use booking details to allocate seats, send your tickets, run entry on the day and keep everyone safe (proposed basis: our legitimate interests in running the event, and taking steps you ask for when you register). Your guest category is a self-declaration used for hosting and reporting only. It does not give priority seating.
Allergy and access information. Allergy details are health information, so we only use them with your explicit consent, which you give with a separate, unticked box on the form. If you do not tick it, we do not save what you wrote and your booking still goes ahead. We share only what is necessary with the catering team, and we cannot guarantee an allergen-free environment. Access requests ask only for practical arrangements such as a wheelchair space, not a diagnosis. You can withdraw consent at any time by contactinginfo@kidbrookeislamiccentre.org.uk.
Who sees it. Entry volunteers see only names, booking references, attendance status and seating. The catering lead sees only the dietary details people consented to share. A small number of named administrators manage bookings. Staff sign in with their own accounts and their actions are logged. Your ticket QR code contains only a random code, never your name or any health detail.
Service providers. Booking records are stored on Cloudflare (our website host). Ticket emails are sent through a transactional email provider (to be confirmed by KIC before launch), which processes your email address and name to deliver your ticket.
Photography. Booking is not consent to be photographed. You can ask not to be photographed on the form or by speaking to a member of the team on the day.
Marketing. Your booking does not depend on marketing. If you tick the optional, separate box for KIC news, we record that and the date.
How long we keep it. Proposed: we review and delete event booking records, and delete dietary and access notes, by 15 December 2026, unless KIC’s adopted policy or an incident requires us to keep something longer. That includes tickets sent by email, staff exports and paper lists. Marketing records are kept only for people who opted in.
For any question about this notice or how your information is used, email Kidbrookeislamiccentre@gmail.com or write to us at 8 Pegler Square, Kidbrooke, SE3 9GR.